Hack Your Brain:Unleash Your Inner Productivity Superhero
SQI Security Entrepreneur Series 29
5 Habits To Boost Your Productivity As A Professional
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Step 4-dealing with possible detour in productivity
As you try to make the most out of your day, you may face a range of situations that demand your attention. While you do try to avoid these situations and stick with the schedule that you’ve created, there will be certain circumstances that you will need to deal with first. So, how do you know what the situations are that must be taken care of right away, and which ones can be put off for later?
Work out your priorities
Everyone has their own way to decide which issues are a priority, and you’ll have to decide which one will work best for you. To start, you can sort each issue that comes up into one of four categories.
Category One: Imperative and Time Sensitive
These are the issues that you have to tackle right away. These are the emergency situations that can’t be put off until later. For example,the delivery deadline for a critical report, or a short circuit at home that could result in a fire.
Category Two: Imperative but Not Time Sensitive
These are going to be the issues that need to be tackled, but not right away. You can take your time with these issues. For example,the proposal that is sitting on your desk with ideas that you need to implement over the next six months, or the garage that you need to clean.
Category Three: Not Imperative but Time Sensitive
These are the little things that you need to take care of, on a day-to-day basis. For example, entering your time at work before leaving for the weekend, or picking up the dry cleaning because you need your good shirt for a wedding over the weekend.
Category Four: Not Imperative and Not Time Sensitive
The items in this category are the real snags in your attempts to increase your productivity. These are the things in your daily life that can be ignored for a while, or if they aren’t going to contribute to your goals in any way, can be ignored completely. For example, gossiping at the office or that annoying acquaintance who is always looking to get something out of you.
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The Others
Working with a Lack of Confidence
Not being confident in what you do, and not believing in yourself, and your talents and capabilities can significantly decrease your productivity.When you are assigned a task, you need to do the best you can and give it your 100 percent. Remember, your boss has entrusted you with the project and believed that you have the skill and talent to deliver. By second guessing yourself, you will only end up losing time and not actually working, which in turn has a substantial impact on your overall productivity.
Working Without Breaks
You may believe that putting in long hours at work and at home will result in you having a more productive day. However, the reverse is true. Working non-stop without stopping to relax or eat only decreases your productivity and lowers your quality of work. This is because your brain needs time to stop and reboot from time to time. Taking even a 10-minute break will refresh you and raise your productivity levels. Further, if you think that by skipping lunch, you’re saving 30 minutes in which you can get more work done, you’re actually depriving your brain of the fuel it needs to function optimally. If you want to have a truly productive day, it is essential that you take mini-breaks throughout your day.
Lacking Motivation and Inspiration
Boredom can prove to be a significant snag in your productivity. If you feel that your interest in a particular project or task is waning, you need to find some way to regain your motivation. Pushing on despite having no interest in a project isn’t going to help you complete it. Not only will you be wasting your time on it, but you also won’t have anything to show for your time. Try to look for a fresh and exciting approach that will help infuse new life into the task. You can try to read inspiring stories, focusing on the great outcomes, or consider rewarding yourself at the end of the project to help you regain your motivation and get through the task. Do whatever it takes to maximize your productivity.
Trying to Do Too Much at Once
Sometimes, when you have to deal with a major assignment or task, it becomes so intimidating that you drag your feet and it seems to get longer and longer. If this happens, try to split the task into smaller steps and deal with one step at a time.
Not Acknowledging Your Achievements When you accomplish a big goal, it’s okay to pat yourself on the back. Do whatever you need to do to feel good about yourself. Every milestone that you accomplish and celebrate will motivate you to take on more projects and achieve greater success in life.
Not Making Use of Your Downtime
There will be times throughout your day when your brainpower is low, and you can’t seem to get much done. You can make use of these times to take care of other tasks that you don’t need to think too hard to accomplish. Try sorting and filling the papers on your desk, or print out documents that you need to mail, or even send out memos if you need to. In this way, you’ll be giving your brain a break but still use your time productively.
Allowing Clutter to Build Up
Having a cluttered workplace or home is going to affect your productivity levels significantly. This is because every time you need to find an object or a piece of paper, you’ll have to rifle through tons of unneeded and unwanted stuff. Clutter also has the ability to cause chaos and confusion, all of which are extremely detrimental to productivity. Take some time during your day to get rid of unwanted items and put things back where they belong. Now that you know the many factors that can snag your productivity, you’ll be better able to overcome them. However, there is one snag that you will have to push yourself to overcome; procrastination. Learn how to determine the reasons why you keep putting off working and what you need to do to fix the problem.
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